DO NOT CLOSE THE DICTATION MODULE UNTIL YOU SEE THE FILES DISAPPEAR FROM THE MAIN WINDOW (FOLDER “A”).Īn explanation of the Recorder Priority Level number can be found below: IMPORTANT: IT WILL TAKE UP TO ONE MINUTE FOR THE FILES TO AUTOMATICALLY SEND TO SCRIBE. You can also logon to Scribe and will shortly see the files appear in your “Pending” file queue. You will also receive a confirmation email in your Outlook that the file has been successfully sent AND the files will disappear from the “A” folder on your Dictation Module window. (Scribe ID followed by the letter “Z” and then your Scribe phone pin number) > Save > OK.ĭock recorder (after recording a test dictation)Ĭlick “Transfer” (popup will say: “Data uploaded to DS4000 Successfully”) Go to: Download > Create and Send Job Data
Open the Dictation Module (All Programs > Olympus DSS Player Pro > Dictation module) The Physician will have to re-dictate any “live” records after this is done) (If in doubt, please confirm with Physician that all files are test files before deleting. Remove any existing files from the recorder. IMPORTANT! Unless this configuration is completed, files will not upload to Scribe. If you do not see this number, the recorder will need to be configured to the Physician user by synchronizing it with the PC. You should see on the main screen an identifying number WHICH WILL LOOK SOMETHING LIKE THIS (although the numbers will vary according to Physician): Within a few minutes of sending, you will receive a confirmation email from Scribe in Outlook.ĭS4000 Configuration Set up and Confirmation Protocol After confirming configuration of the DS 4000 device, you will run a test dictation through the system to confirm that all is working correctly. REPEAT STEPS 2 AND THREE UNTIL ALL FOLDERS (a – e) ARE SET UP TO SEND. Steps 2 and 3 below setup the handheld’s “folders” to send to ScribeĬlick “OK” on all open screens to save changes. (Selects Outlook as the default mail server for sending dictations files) IMPORTANT : If you are on a network, your Network Administrator must enable your Outlook’s personal email contacts list in order to select from Outlook in order to insert it into the DSS Player Pro software as the destination for sent dictations (directions to follow).
Open Outlook on your computer and add and save as a new personal email contact. Set up of automatic “Send” to Scribe of dictations when recorder is docked (for Outlook Users) Tools > Options > Backup (Save backup copies of files on the local PC: access through Olympus “Backup” folder in DSS Player Pro folder menu) To auto-send files upon docking recorder: Tools > options > General Tools > options > download folder (Sets recommended dictation file download settings) DSS PLAYER PRO/DS 4000 PC setup/Dictation File Send Protocolįrom within the Olympus software (All Programs > Olympus DSS Player Pro):
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